We offer a wide range of courses and activities which improve confidence, grow self-belief and build employability skills. Each course is different, depending on the aspirations of the people we work with, and can include work experience placements, as well as the opportunity to gain SCQF qualifications.
To allow us to provide the service you would expect from us, we process the following information about you:
We need your information and will use your information:
On spreadsheets, which are held on password protected computers and paper copies, which are held in locked cabinets.
We review our data retention periods regularly and will only hold your personal data for as long as is necessary for the relevant activity, or as required by law (we may be legally required to hold some types of information), or as set out in any relevant contract we have with you.
We will generally keep your information for the following minimum periods after which this will be destroyed if it is no longer required for the reasons it was obtained.
|
Document Type |
Retention Period |
|---|---|
|
Service referral form |
6 months after you leave the service |
|
Application |
2 years after you leave the service |
|
SQA information |
3 years after you are certificated |
|
PVG Number |
1 years after you leave service |
|
Criminal convictions |
3 months or until PVG is received |
Our full retention schedule is available here.
We will process your personal data with your consent and special categories of personal data with your explicit consent. Details of any criminal convictions will be processed under our legal obligations.
The information you provide to us will be treated by us as confidential.
We may disclose your information to third parties who act for us for the purposes set out in this notice or for purposes approved by you, including the following:
We wouldn’t expect to receive any information about you from third parties.
If your details change, please contact LinkLiving Employability Service on 01324 466860 to inform us to ensure that all of the information we hold about you is up to date.
You have the right to ask us for copies of your personal information.
You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
You have the right to ask us to erase your personal information in certain circumstances.
You have the right to ask us to restrict the processing of your personal information in certain circumstances.
You have the the right to object to the processing of your personal information in certain circumstances . However, if Link can demonstrate that there is a compelling reason to process such personal data then we may refuse to stop processing your personal data.
You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at datamanagement@linkhaltd.co.uk if you wish to make a request.
If you have any concerns about our use of your personal information, you can make a complaint to us at Link House, 2c New Mart Road, Edinburgh EH14 1RL or by email at datamanagement@linkhaltd.co.uk
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk